Microsoft Outlook 2019

A set of email correspondence tips that are good reminders of online professionalism and etiquette.

Learn the office protocol for marking emails as important, using Plain vs HTML text, and how Autofill addresses really work.

Signatures are vital to signing off on an email, and here you’ll learn how to apply them, along with a time saving tip to quickly finalize redundant correspondence.

Tips on sending, receiving and saving attachments.

Learn how to recall a message and how to add a button to the ribbon for faster access to this feature.

Quick Steps provide an alternative to redundant emails, distribution lists, and repetitive (yet unavoidable) office tasks.

Buried behind the Options ribbon are a variety of useful tools, including: Read receipts, Delayed send, and Voting buttons.

Voting Buttons are useful for Approve/Reject responses, Yes/No responses, and can be customized to contain a list of up to 28 choices.

Set your preferences and customize the Folder Pane, Reading Pane, and To-Do Bar.

Learn to organize your emails into groups and control how you view conversations.

Never let another important email become visually lost in your inbox. Use Color Coding to make it stand out in a crowded list, and search for related emails.

Sticky notes are handy for paper, so why not emails? This is by far the best little-known tip in Outlook.

Those little grey flags beside your email list actually have a useful purpose. Click the Flags as a reminder to get back to certain emails first, and apply a Category color to keep track of similar subjects.

Learn how to store your emails in topical folders and use a search folder to gather a category of emails that may be in various folders.

Set up rules that perform time-saving tasks, for instance filing certain emails automatically into certain folders.

When you find yourself searching for an appointment or an open date, changing the Calendar view will help zoom into details or view a month at a glance.

Customize your Display Option preferences to suit your particular situation.

Use these scheduling tools to schedule appointments, meetings and events and make it easy for others to confirm their attendance.

The ability to view multiple calendars in a horizontal format for easy comparison.

Use the Recurring Appointments feature to save you from the redundancy of scheduling multiple occurrences manually.

Color-Coding calendar items is known as “prioritizing”. Use this feature to produce at-a-glance decisions about your daily grind.

How to search and find a certain appointment or date quickly.

How to print a hard copy of the calendar and good tips for calendar management.

Quick tips on how to add new contacts efficiently.

Previously known as Distribution lists, a Contact Group is one contact record that contains multiple people.

Keep your contacts organized by using multiple Folders and Groups.

Keep your contacts organized by using Category colors.

How you view your contact data will help you get to the information you need and make decisions faster.

Secure your most important data from a disaster and backup your contacts!

Tasks are to-do items that are tracked electronically and can be recurring weekly or monthly.

Tasks can be assigned to an assistant or co-worker via email, and an automated response keeps you updated on the status. Also change the view with a simple click.

Viewing Tasks in other Outlook windows is easily customized with the To-Do Bar.

Learn tips to make the most of your notes, which are handy as a place to store info.

Send individual – but duplicate – emails to multiple people with one easy process.

Send individual, personalized emails to multiple people with one easy process.

Send individual, full color flyer emails to multiple people with one easy process.

Learn how to back up – also known as export – your Outlook folder.

Store emails outside Outlook with other related files in one location, rather than digging through your inbox to find them.